Check Request Procedure

Please use the following procedure for North Atlanta PTSA check requests:

• Timing - Reimbursement requests should be submitted within a week of the event and no later than 30 days past the date on your receipt. All PTSA checks require two signatures, so it will take approximately 15 business days to process the request. If you have an event with catering, PTSA should pay the caterer directly. Please submit the catering invoice at least 5 business days in advance of your event in order to process the check in time for the event.
• Invoices - All receipts and invoices must be made payable to NAHS PTSA (EIN #58-1948309)
• Budget - If you are spending less than $500 and you are within your budget, you can incur the expense and then submit your check request. If you are spending more than $500 or are not within your budget, please submit a check request with approval from your VP.
• Form - For all check requests, please complete the New Check Request Form in its entirety including budget category and details about the expense.
• Please ensure you indicate the mailing address for the check
• Vendor Checks - We will mail the check directly to the vendor, unless you prefer to pick up the check from the NAHS PTSA mailbox in the North Atlanta front office.  Please make sure the vendor address is on the invoice or the Check Request form.
• Receipts - Attach all receipts to the Form. When scanning or taking a photo, please send a large file size that is easy to read. All receipts will also need to be emailed to: north_atlanta_high_school_ptsa+expenses@assist.intuit.com
• Gift Cards - All gift cards issued or raffle prizes drawn must have an accompanying log of recipients.

If you lose a PTSA reimbursement check and would like for it to be reissued, PTSA will subtract the bank stop payment fee (Currently $26) from the reissued check amount.

All checks are valid for a period of 12 months from the date of issue and will be VOID after this date.

Deposits - Receiving Cash and Checks

If you are volunteering at a PTSA Event that accepts cash & checks, always ensure TWO people count and sign off of the amount collected at the end of the evening.  Please use the following form when submitting cash and checks to the PTSA Treasurer:  PTSA Funds Verification Form.